Unit 8 Develop and implement health and safety emergency response systems and procedures

Unit 7 Develop and implement reactive monitoring systems for health and safety

 Unit 7_Element 1.1 

Identify health and safety loss events

• Tell your assessor the types of health and safety accidents and incidents that occur

• Provide 2 pieces of workplace evidence to support the written response 

Unit 7_Element 1.2 

Devise health and safety loss event reporting forms 

• Tell your assessor how you were involved in the development or review of your organisations reporting form for accidents and incidents.

• Provide 2 pieces of workplace evidence to support the written response

Unit 7_Element 1.3 

Develop the health and safety loss event reporting and recording procedure

 • Tell your assessor how you were involved in the development or review of your organisations reporting procedure for accidents and incidents.

• Provide 2 pieces of workplace evidence to support the written response 

Unit 7_Element 1.4 

Plan the implementation of the health and safety loss event reporting and recording procedure 

• Tell your assessor how you planned to implement the reporting forms and procedures and who did you involve in the planning stages

• Provide 2 pieces of workplace evidence to support the written response

Unit 7_Element 1.5 

Maintain records of the health and safety loss event

• Tell your assessor the types of documents you use and keep regarding accidents/incidents.

• Include the information on how they are stored and how they are maintained? 

• Who has access to them and how long are the records kept?

• Provide 2 pieces of workplace evidence to support the written response

Unit 7_Element 1.6 

Develop a system to report health and safety loss events to the regulatory authorities

• Tell your assessor how you included within the procedure for accident/incident reporting to the regulatory authorities.

• Provide 2 pieces of workplace evidence to support the written response

Unit 7_Element 2.1 

Identify which health and safety loss events require a formal investigation

• Tell your assessor how you have decided which accidents/incidents require a formal investigation and explain why.

• Provide 2 pieces of workplace evidence to support the written response

Unit 7_Element 2.2 

Plan the implementation of health and safety loss event investigation systems and procedures 

• Tell your assessor how you have decided on the roles and responsibilities of those who will be involved in loss event investigation. 

• What resources will you need to undertake an investigation (equipment, records, personnel, and expertise)

• How will employees access them?

• Provide 2 pieces of workplace evidence to support the written response

Unit 7_Element 2.3 

Implement health and safety loss event investigation systems and procedures 

• Tell your assessor how you rolled out the accident/incident investigation procedure.

• Provide 2 pieces of workplace evidence to support the written response

Unit 7_Element 2.4 

Investigate health and safety loss events

• Tell your assessor in detail a loss event you have investigated. 

• Describe the procedures and processes you went through.

• Provide 2 pieces of workplace evidence to support the written response 

Unit 7_Element 2.5 

Identify directors, senior, line, functional and technical managers, employee representatives and employees in order to: 

a) advise them about the risk assessments that need to be reviewed in the light of health and safety loss event investigations 

b) advise them of the possible breaches of statutory and common law requirements following health and safety loss event investigations 

a) Explain the methods you have used to inform all levels within your organisation of the changes to a risk assessment because of an accident you investigated 

b) Explain who you would inform in the organisation of breaches to statutory and common law duties because of an investigation you have completed

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Unit 7_Element 2.6 

Manage the implementation of recommendations arising from health and safety loss event investigations 

• Tell your assessor how you manage the implementation of recommendations you have made because of an investigation you have completed

• 2 pieces of workplace evidence to support the written response 

Unit 7_Element 2.7

Keep records of health and safety investigations

Tell your assessor what records of accidents/incidents you keep 

• How are they stored?

• How are they maintained? 

• Who has access to them and how long are the records kept?

• Provide 2 pieces of workplace evidence to support the written response

Unit 7_Element 3.1

Produce statistical and epidemiological analyses of the health and safety loss event data in the organisation in order to: 

a) present it in numerical and graphical format 

b) interpret statistical and epidemiological analyses 

c) present to directors, senior, line, functional and technical managers, employee representatives and employees in a meaningful way

a) Explain how you develop and present statistics of accidents in both numbers and using graphs 

b) Explain how you use this data to identify trends in relation to types, body part affected, ill health etc

c) Explain how you present the data to different groups to ensure they understand the information you are providing  

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Unit 7_Element 3.2

Keep records of health and safety loss event statistical and epidemiological analyses. 

• Tell your assessor how you keep records regarding statistics you have developed and analysed.

• Explain how you have stored and maintained the statistical data? 

• Who has access to them and how long are the records kept?

• Provide 2 pieces of workplace evidence to support the written response

Unit 7_Element 4.1 

Inform directors, senior, line, functional and technical managers, employee representatives and employees of the outcomes of health and safety reactive performance monitoring 

• Tell your assessor how you ensure all levels of the organisation are informed of the outcomes that have resulted from your accident/incident investigations.

• Provide 2 pieces of workplace evidence to support the written response

Unit 7_Element 4.2

Prepare written and verbal reports of the outcomes of health and safety reactive performance monitoring 

• Tell your assessor the type of information and data you consider when producing reports on accidents/incidents.

• Explain how the report is formatted and ensure the information is clear and concise.

• Provide 2 pieces of workplace evidence to support the written response

Unit 7_Element 4.3 

Interpret to a lay audience the outcomes of health and safety reactive performance monitoring 

• Describe an occasion when you have communicated the outcomes of accident/incident investigations to an audience who are not Health & Safety professionals

• Provide 2 pieces of workplace evidence to support the written response

Unit 7_Element 4.4

Select appropriate recommendations based on the outcomes of reactive performance monitoring 

• Tell your assessor how and why you select recommendations you have made because of the outcomes of an investigation

• Provide 2 pieces of workplace evidence to support the written response 

Unit 7_Element 4.5

Comply with the requirements of the regulatory authorities in respect of the outcomes of health and safety reactive performance monitoring

• Tell your assessor how you ensure compliance with the requirements of regulatory authorities within your country in determining what requires formal reporting, by whom and when? (i.e. RIDDOR).

• Provide 2 pieces of workplace evidence to support the written response

Unit 7_Element 5.1

Evaluate the nature and role of reactive health and safety monitoring systems within the organisation 

• Tell your assessor the nature of Reactive Health & Safety monitoring in your organisation 

• Explain the role of reactive monitoring in your organisation.

• Provide 2 pieces of workplace evidence to support the written response

Unit 7_Element 5.2

Critically analyse health and safety loss events that require formal investigation in relation to: 

a) types 

b) causes 

c) impacts 

d) Systems and procedures. 

Using A, B, C & D as headings in your reflective accounts 

a) Explain your analysis for the different types of accidents / incidents that require a formal investigation

b) Explain your analysis the causes of those accidents / incidents that would require a formal investigation

c) Explain your analysis the impact the above will have on your organisation that would require a formal investigation

d) Explain your analysis how the above will affect your systems and procedures that would require a formal investigation

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Unit 7_Element 5.3

Explain reporting and recording procedures for health and safety loss events. 

• Tell your assessor the process for reporting and recording incidents. 

• Consider the communication methods used, speed, and the personnel requiring notification.

• Provide 2 pieces of workplace evidence to support the written response

Unit 7_Element 5.4

Explain principles of: 

a) fault-tree analysis 

b) events and causal factors analysis 

c) effective written and verbal communication 

d) how to respond to the needs of others 

e) statistical and epidemiological analyses of data, including the use of the normal and Poisson distribution 

f) histograms, pie charts, cusum charts and line graphs 

Using A, B, C, D, E, F as headings in your reflective accounts 

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

• Describe to your assessor the principles of each bullet point.

• Consider completing research if you do not use any of the above techniques

Unit 7_Element 5.5

Explain external factors influencing reactive health and safety monitoring systems and investigations 

• Tell your assessor what external factors could influence methods of accident/incident investigations systems and procedures.

• Provide 2 pieces of workplace evidence to support the written response

Unit 7_Element 5.6

Explain health and safety statutory and common law requirements regarding loss events. 

• Tell your assessor what the differences are between common law and statute law. 

• Consider the powers of regulatory authorities and the penalties that can be administered by courts.

• Provide 2 pieces of workplace evidence to support the written response

   

Unit 6 Develop and implement proactive monitoring systems for health and safety

 Unit 6_Element 1.1 

Develop workplace inspection and monitoring systems and procedures to include: 

a) methodology 

b) frequency 

c) compliance with health and safety regulations 

d) organisational requirements 

Describe to your assessor how you developed workplace inspections procedures and monitoring systems and include  

a) Explain how and why you develop workplace inspections and other monitoring systems

b) Describe why your organisation decided on how frequently these inspections would be completed  

c) Describe how you comply with various regulations that affect your activities 

d) Explain your own organisations requirements for inspections and monitoring 

Unit 6_Element 1.2 

Analyse the competence needs of the people who will carry out the inspection and monitoring in the organisation 

• Explain to your assessor how you ensure the competence of those carrying out inspections

• Provide 2 pieces of workplace evidence to support the written response 

Unit 6_Element 1.3 

Plan in conjunction with others the implementation of appropriate inspection and monitoring systems in the organisation 

• Explain to your assessor how you consult with others when planning inspections

• Provide 2 pieces of workplace evidence to support the written response 

Unit 6_Element 1.4 

Identify any relevant monitoring equipment that may be required

• Explain to your assessor the different types of monitoring equipment you use in your workplace

• Provide 2 pieces of workplace evidence to support the written response 

Unit 6_Element 1.5 

Review health and safety statutory records and records initiated by the organisation for proactive performance monitoring 

• Explain to your assessor the different types of records you maintain of proactive monitoring

• Provide 2 pieces of workplace evidence to support the written response 

Unit 6_Element 1.6 

Analyse all internal documentation and records to ensure proactive monitoring is appropriately managed 

• Tell your assessors how you analyse documents and records to ensure that all proactive monitoring is being completed correctly

• Provide 2 pieces of workplace evidence to support the written response 

Unit 6_Element 1.7 

Involve managers, employee representatives and employees in health and safety proactive monitoring systems and procedures

• Tell your assessor how you involve managers, employee reps and employees in proactive health and safety monitoring systems

• Provide 2 pieces of workplace evidence to support the written response

Unit 6_Element 1.8 

Maintain appropriate records of health and safety proactive monitoring systems and outcomes. 

• Tell your assessor what documentation you use when carrying out monitoring/inspections and how the records are stored and maintained.

• Provide 2 pieces of workplace evidence to support the written response

Unit 6_Element 2.1

Inform directors, senior, line, functional and technical managers, employee representatives and employees of the outcomes of health and safety proactive performance monitoring of the organisation

• Tell your assessor how you tell / inform managers, employee reps and employees of the outcomes from the proactive monitoring.

• Provide 2 pieces of workplace evidence to support the written response 

Unit 6_Element 2.2

Prepare reports of the outcomes of health and safety proactive performance monitoring of the organisation 

• Tell your assessor how you develop reports from the proactive monitoring you completed are the reports formal

• Provide 2 pieces of workplace evidence to support the written response

Unit 6_Element 2.3

Interpret to non-specialist audience the outcomes of health and safety proactive performance monitoring of the organisation 

• Tell your assessor how you present the outcomes of your proactive monitoring to different groups in your organisation ensuring each level understands the outcomes

• Provide 2 pieces of workplace evidence to support the written response 

Unit 6_Element 2.4

Propose recommendations based on the outcomes of health and safety proactive performance monitoring of the organisation 

• Tell your assessor using workplace examples how you present the recommendations from your proactive monitoring to senior managers

• Provide 2 pieces of workplace evidence to support the written response 

Unit 6_Element 2.5

Respond to the requirements of the regulatory authorities in respect of the outcomes of health and safety proactive performance monitoring of the organisation. 

• Tell your assessor how you have dealt with your regulatory authorities who have contacted your organisation

• Provide 2 pieces of workplace evidence to support the written response 

Unit 6_Element 3.1

Analyse the nature and role of active health and safety monitoring systems within the organisation.

• Tell your assessor what do you expect, or aim to achieve, by the various monitoring systems you have in place? 

• Provide 2 pieces of workplace evidence to support the written response

Unit 6_Element 3.2

Present the rationale for proactive monitoring systems for health and safety

 • Tell your assessor why you complete proactive monitoring and how you will measure success or failings

• Provide 2 pieces of workplace evidence to support the written response

Unit 6_Element 3.3

Describe the whole range of monitoring equipment

• Tell your assessor what monitoring equipment you use in your workplace or explain the monitoring equipment that can be used.

• Provide 2 pieces of workplace evidence to support the written response

Unit 6_Element 3.4

Explain sampling routines

• Tell your assessor the purpose of the various sampling routines. Consider, air, lighting, water, noise 

• Provide 2 pieces of workplace evidence to support the written response

Unit 6_Element 3.5

Evaluate the procedure for workplace inspections and activity observations

 • Tell your assessor how you evaluated the procedures for workplace inspections and activity observations.

• Provide 2 pieces of workplace evidence to support the written response

Unit 6_Element 3.6

Explain the principles of effective written and verbal communication 

• Tell your assessor the main principles of written and verbal communication and how you use them in your workplace

• Provide 2 pieces of workplace evidence to support the written response

Unit 6_Element 3.7

Explain how to respond to the health and safety needs of others

• Tell your assessor how you deal with the various groups and individuals within your organisation

• How do you alter your approach to ensure their needs are met?

• Provide 2 pieces of workplace evidence to support the written response

Unit 6_Element 3.8

Explain external factors influencing active health and safety monitoring systems: 

a) Health and safety statutory requirements and industry best practice for proactive monitoring systems and documentation 

b) Quality management requirements for documentation

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Explain to your assessor what external circumstances can influence your monitoring systems 

a) Explain how legislation, professional bodies and industry best practice can influence the requirements for monitoring

b) Explain your managements system requirements and how you ensure your documentation and records meet the required standards.

 

Unit 5 Identify, assess and control health and safety risks

 Unit 5_Element 1.1 

Identify the requirements to carry out a health and safety inspection.

• Explain to your assessor the different requirements and situations when you carry out workplace inspections

• Provide 2 pieces of workplace evidence to support the written response

Unit 5_Element 1.2 

Inspect the workplace to identify and evaluate hazards

• Explain to your assessor how you carry out workplace inspections. 

• Explain the process you follow when completing an inspection 

• Explain what you do, how you do it and the documentation you have used when identifying and evaluating the hazards involved.

• Provide 2 pieces of workplace evidence to support the written response

Unit 5_Element 1.3

 Evaluate hazards through observation of work activities.

• Explain to your assessor how you have used observations of the workforce carrying out tasks, to identify and evaluate hazards. 

• Provide 2 pieces of workplace evidence to support the written response

Unit 5_Element 1.4 

Examine proposed activities to identify and evaluate hazards including: 

a) new workplaces 

b) new equipment 

c) new processes 

d) new activities 

a) How did you identify and evaluate the hazards in a new workplace? 

a) How do you identify hazard when using new equipment? 

b) How do you identify hazards for new processes? 

c) When introducing a new task how do you identify the hazards.

Unit 5_Element 1.5 

Select and use appropriate measuring equipment.

• Explain to your assessor the instruments and equipment that you use when assessing levels of exposure. 

• Provide 2 pieces of workplace evidence to support the written response

Unit 5_Element 1.6 

Maintain records of the hazards identified in sufficient detail to meet: 

a) Statutory requirements 

b) Organisational requirements 

c) Industry best practice. 

Explain to your assessor the records you maintain when identifying hazards in your workplace  

Explain which documents are maintained for 

a) Statutory requirements  

b) organisation requirements 

c) Industry best practice 

Unit 5_Element 2.1 

Select appropriate risk assessment methods.

• Explain to your assessor what methods you use to complete a risk assessment? 

• Provide 2 pieces of workplace evidence to support the written response

Unit 5_Element 2.2 

Conduct a risk assessment of the hazards identified.

• Explain to your assessor the process that you follow, and the sources of information you use to ensure the risk assessment is suitable and sufficient. 

• Consider discussions with competent persons and activity observations.

• Provide 2 pieces of workplace evidence to support the written response 

Unit 5_Element 2.3 

Select and use instruments or methods to determine the level of exposure affecting: 

a) employees 

b) others who may be affected 

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Explain to your assessor the instruments and surveys you use when determining risks 

a) Tell your assessor which instrument or methods you use to determine which exposure can be harmful to employees 

b) Determine who else could be exposed consider contractors, visitors etc?

Unit 5_Element 2.4 

Determine risks to health and safety of: 

a) employees 

b) others who may be affected 

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Explain to your assessor 

a) Tell your assessor the methods you use to determine risk levels 

b) Determine the risk levels to others who may be affected by the workplace activities 

Unit 5_Element 2.5 

Prioritise the health and safety risks to: 

A) employees 

B) others who may be affected 

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Explain to your assessor how you prioritise the risk as part of the risk assessment process 

a) what risks affect employees and how do you prioritise the risks. 

b) What risk affects 3rd parties and how do you prioritise them 

Unit 5_Element 2.6 

Maintain records of the risk assessment in sufficient detail to meet: 

A) statutory requirements 

B) organisational requirements 

C) industry best practice

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Explain to your assessor the risk assessment records which are used within your organization. 

Explain which documents are maintained for 

a) Legal compliance 

b) Organisational Compliance  

c) Compliance with best practice within your industry 

Unit 5_Element 3.1

Critically analyse the existing risk control measures and current systems of work in the organisation 

• Explain to your assessor how you review the current risk assessments.

• Provide 2 pieces of workplace evidence to support the written response 

Unit 5_Element 3.2

Identify for consideration the risk control measures required by: 

a) statutory requirements 

b) organisational requirements 

c) industry best practice 

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Explain to your assessor the risk control measure that are required

  

a) Identify any pieces of legislation that affect your organisation, which call for a specific risk assessment to be carried out? 

b) What is the policy / procedure requirements for risk controls? 

c) What risk controls are used within your industry 

Unit 5_Element 3.3

Identify any additional or improved risk control measures that may be needed

• Explain to your assessor using an example of when you have identified additional risk control measures for an activity.

• “What did this involve including the documentation used. 

• Provide 2 pieces of workplace evidence to support the written response

Unit 5_Element 3.4 

Identify the resources required to implement the risk control measures needed 

• Explain to your assessor how you identified the resources to implement control measure.

• Explain how you used consultation when new control measures are needed 

• Provide 2 pieces of workplace evidence to support the written response

Unit 5_Element 3.5

Calculate the cost-effectiveness of the risk control measures needed 

• Explain to your assessor how you evaluate the cost effectiveness of the new control measures. 

• Give an example in your response how you have calculated the cost effectiveness of the control measure

• Provide 2 pieces of workplace evidence to support the written response 

Unit 5_Element 3.6 

Consult with managers, employee representatives and employees about risk controls needed

• Explain to your assessor how you consult with others when introducing new control measures.

• Provide 2 pieces of workplace evidence to support the written response

Unit 5_Element 3.7

Plan the implementation of risk control measures in order of priority 

• Describe to your assessor the steps you take when planning to implement risk control measures.

• How do you prioritise the controls measure before implementation?

• Provide 2 pieces of workplace evidence to support the written response

Unit 5_Element 3.8

Ensure the provision of training for those who need required competences to implement risk control measures 

• Explain to your assessor how you ensure all persons involved in the process are fully trained and competent in the use of the new control measure. 

• Provide 2 pieces of workplace evidence to support the written response

Unit 5_Element 3.9

Maintain records of the control measures in sufficient detail to meet: 

a) statutory requirements 

b) organisational requirements 

c) Industry best practice. 

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Explain to your assessor how you maintain records of control measures implemented in your organisation to meet the following 

a) legal compliance 

b) organisational compliance 

c) Industry lead best practice 

Unit 5_Element 4.1

Evaluate the methods of identification of health and safety hazards within the organisation, including: 

a) Risk assessment methods 

b) Physical resources 

c) Instruments and survey methods which may be used to determine the level of exposure to people who may be affected

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Explain to your assessor how you evaluate how hazards are identified within your organisation 

a) Explain the various methods you use to identify risks and are they effective 

b) What physical resources are required for the identification of hazards?

c) Explain the instruments and survey methods you have used to determine the level of exposure.

Unit 5_Element 4.2

Evaluate principles of the analysis methods for determining risks 

• Describe to your assessor the analysis methods you use when deciding of the risk in your organisation.

• What are the main principles of these methods? 

• What information do you collate?

• Provide 2 pieces of workplace evidence to support the written response

Unit 5_Element 4.3

Explain external factors influencing the identification of health and safety hazards, including: 

a) health and safety statutory requirements 

b) acceptability of risk 

c) quality management requirements for documentation 

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Explain to your assessor how:

a) legislation, industry and good practice, expectations of professional bodies can impact on how you identify hazards

b) What external factors can have an impact on the level of risk that is acceptable 

c) Explain the quality management requirements for identification of hazards 

Unit 5_Element 4.4

Evaluate the nature and role of health and safety risk control measures within the organisation 

• Explain to your assessor you evaluate the nature of risk control measures 

• Explain how you evaluate the role of risk control measures.

• Provide 2 pieces of workplace evidence to support the written response

Unit 5_Element 4.5

Justify health and safety risk control measures, including safe systems of work 

• Explain to your assessor how you justify risk controls measures you implement.

• How are they connected to safe systems of work?

• Provide 2 pieces of workplace evidence to support the written response

Unit 5_Element 4.6

Explain external factors influencing health and safety risk control methods 

• Explain to your assessor how legislation, industry, and good practice, can impact on your risk assessments and control measures.

• Provide 2 pieces of workplace evidence to support the written response

Unit 5_Element 4.7 

Evaluate risk control hierarchies.

• Explain your understanding of risk control hierarchies 

• Provide 2 pieces of workplace evidence to support the written response

 

Unit 4 Develop and maintain individual and organisational competence in health and safety matters

 Unit 4_Element 1.1 

Critically analyse the functions, activities, tasks and job roles of the organisation

 • Explain to your assessor how you analyse the departments, activities, tasks, and individuals’ roles.  

• Explain what you use to complete this you may want to consider national incidents, trends, and job descriptions to ensure these processes are consistently analysed.

• Provide 2 pieces of workplace evidence to support the written response

Unit 4_Element 1.2

 Identify the health and safety competence needs of the functions, activities, tasks and job roles of the organisation 

• Explain to your assessor how you identify the competence requirements for each department and activities being undertaken in the workplace.

• Provide 2 pieces of workplace evidence to support the written response 

Unit 4_Element 1.3 

Assess the health and safety competence needs of: 

a) the organisation 

b) individuals in the organisation 

a) Explain how you ensure that the organisation has the relevant competencies. 

b) Explain how you ensure the competencies of the individual 

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Unit 4_Element 1.4

Address the health and safety competence needs of the organisation.

• Explain to your assessor how you address the competence needs of the organisation. 

• Consider disciplinary actions, recommendations from audits/accident investigations, re-training, and daily briefings for new or temporary hazards.

• Provide 2 pieces of workplace evidence to support the written response

Unit 4_Element 2.1

Establish health and safety competencies in the organisation in terms of skills, knowledge and understanding 

• Tell your assessor how you have identified which skills, knowledge and understanding are needed for the roles.

• How are qualifications, experience or potential skills considered.

• Provide 2 pieces of workplace evidence to support the written response

Unit 4_Element 2.2 

Design and develop training courses to meet health and safety competence needs for given groups and within agreed constraints to include: 

a) budget 

b) timescales 

c) staff availability 

a) How do design your in-house training packages to ensure it meets with your organisations training budget? 

b) How do you ensure you design your in-house training packages in line with the set timescales needed by the organisation? 

c) How do you designed your in-house training packages of staff so that they do not impact the day-to-day operations of the organisation?

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Unit 4_Element 2.3 

Deliver suitable training to meet the health and safety needs of individuals and groups in the organisation

• Explain to your assessor what health and safety training you deliver within your organisation 

• Provide 2 pieces of workplace evidence to support the written response

Unit 4_Element 2.4 

Monitor the effectiveness of training to make sure that the identified needs have been met.

• Explain to your assessor how you monitor that the training delivered has been understood by the employee. 

• Provide 2 pieces of workplace evidence to support the written response

Unit 4_Element 3.1 

Critically analyse the nature and role of individual and organisational competence in health and safety matters within the organisation 

• Explain to your assessor what opportunities you have to discuss the competencies of individuals and the competence levels of the organisation as a whole? 

• Provide 2 pieces of workplace evidence to support the written response

Unit 4_Element 3.2 

Analyse the structure of the organisation with respect to functions, activities, tasks, and jobs 

• Explain to your assessor how you analysed the structure of the organisation related to the functions, tasks and jobs undertaken in the workplace

• Provide 2 pieces of workplace evidence to support the written response

Unit 4_Element 3.3 

Evaluate the principles of competence, activity analysis, task analysis and job safety analysis 

Explain to your assessor how you evaluate the following 

• Job competence in the workplace

• Activity analysis

• Task analysis

• Job safety analysis.

Unit 4_Element 3.4 

Explain the relationships between competencies, skills, and qualifications 

• Explain to your assessor how you see the links between competencies, skills, and qualifications.

• Provide 2 pieces of workplace evidence to support the written response

Unit 4_Element 3.5 

Explain the principles of: 

a) training course design and delivery 

b) the advantages and disadvantages of different methods of presentation 

c) course evaluation and validation 

d) preparing, delivering, and marking tests and assignments 

e) effective written and verbal communication 

a) Explain to your assessor how you design and deliver your companies training course 

b) Explain to your assessor the advantages of the different methods of presentation

             Explain to your assessor the disadvantages of the different methods of presentation

c) Explain to your assessor how you confirm that the training delivered has been understood by all employees

d) Explain to your assessor how you have prepared tests and marking scheme  

e) Explain to your assessor how you ensure that both written and verbal communication is correct for the audience 

You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Unit 4_Element 3.6 

Explain the external factors influencing individual and organisational competence in health and safety: 

a) Health and safety statutory requirements and industry best practice 

b) The quality management requirements for documentation. 

a) Explain to your assessor how various legislation can affect your organisations activities, 

How can the expectations of professional bodies and others influence competence levels?  

b) Explain to your assessor what external factors can impact on your Quality managements system in relation to individual and organisational competence 

 

Unit 3 Develop and Implement Effective Communication Systems For Health and Safety Information

 Unit 3_Element 1.1

Research proposed and new health and safety legislation, codes of practice, standards, health and safety risk assessment and control procedures and practices, technical developments, and best practice in order to:

a) Develop as appropriate to the organisation 

b) Implement as appropriate to the organisation

• Think about what resources you have available and use to help you research the latest health and safety legislation and best practice? 

a) Tell your assessor, how you use these resources to ensure the development of your procedures comply with the latest legislation?

b) Tell your assessor, how you implement these changes in your Policies and procedures

• You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings.

Unit 3_Element 1.2

Evaluate health and safety information for the organisation: 

a) Coming into the organisation 

b) Flowing within the organisation 

c) Going out of the organisation

a) Tell your assessor, how you use and evaluate the health and safety information that is coming into the organisation

b) Tell your assessor, how do you communicate to others within your organisation for further evaluation

c) Tell your assessor, how you communicate the information to the workforce, contractors, visitors, and customers. And any other who may be affected by your organisation activities 

• You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Unit 3_Element 2.1

Develop appropriate systems for communicating health and safety information relating to input materials, goods, equipment, services, and resources bought in by the organisation covering: 

a) Proactive monitoring 

b) Health and safety performance initiatives 

c) health and safety promotion activities

d) reactive monitoring.

a) Think about the goods, equipment, and services that your organisation uses. Tell your assessor what proactive monitoring is planned and completed. Tell your assessor why it is done.

Tell your assessor, how you use products that need certificates or data sheets. How is this information communicated within your organisation?

b) Tell your assessor, how the information is communicated in respect to equipment checks that may be completed to ensure equipment/machinery if compliant with requirements. How are these scheduled and why?  Tell your assessor why these are completed?  

c) How is information passed on when new services and new safety campaigns or initiatives are implemented into your organisation? Give workplace examples What promotion activities have you been involved in with regards to Goods, equipment, and services

d) Tell your assessor, about reactive monitoring which is in place should an accident/incident happen when equipment may be involved. 

• You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Unit 3_Element 2.2

Effectively communicate health and safety information to the organisation using a range of methods.

• Tell your assessor, how you communicate information within your organisation. 

• Think about the methods you use such as verbal, electronic, written, pictorial 

• Workplace examples may include Toolbox Talks, email, fax, memos, posters/photos, minutes of meetings and phone conversations or similar

• Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 2.3

Communicate health and safety information externally to the organisation.

• Tell your assessor, who you provide your Health and Safety information to externally. How is this done and why? 

• E.G. Contractors, visitors, Local Government offices or industry professional bodies.

• Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 2.4

Maintain records of all health and safety information relating to input materials, goods, equipment, services, and resources bought in by the organisation.

• Tell your assessor, what records relating to materials, goods and services do you maintain. 

• How and where is the information is stored? Who has access to this information? Why?

• Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 2.5

Manage the communication systems for the health and safety activities of the organisation.

• Tell your assessor, how you personally manage communication in your organisation at your, level and within your department?

• How do you make sure the information systems are working correctly? What checks do you conduct?

• Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 2.6

Confirm that the health and safety culture and policy are kept in the forefront of the activities of the organisation. 

• Tell your assessor, how you promote the health and safety policy?

• How do you communicate other health and safety information to the workforce? 

• What methods do you use to do this and how frequently do you do it?

• Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 3.1

Confirm that the statutory reporting of the health and safety information required from the organisation to the regulatory and local authorities is carried out.

• Tell your assessor, when and how do you report to regulatory and local authorities. 

• What information do you need to report and why?

• Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 3.2

Confirm that the health and safety information of the organisation is communicated, where appropriate, to trade associations, voluntary bodies, interested parties and individuals.

• Tell your assessor, how you confirm the information is communicated and understood both internally and externally? 

• What methods do you use? How do you record the activity has been completed? 

• Examples may include- Minutes from meetings, emails trails and read receipts. 

• Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 3.3

Ensure that the health and safety information of the organisation for products, services and waste is communicated to the stakeholders.

• Tell your assessor, what health and safety information are available for products, services, and waste instructions

• How are these sources of communication are provided to the stakeholders? 

• Examples may include - presentations, meetings, emails etc. 

• Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 3.4

Ensure that the relevant health and safety standards and procedures of own organisation are provided to contractors. 

• Tell your assessor, how do you communicate your site rules, emergency procedures and waste disposal systems to contractors/visitors?

• Give workplace examples.

• Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 4.1

Evaluate the development and implementation of effective communication systems for health and safety information.

• Tell your assessor, how you evaluate the effectiveness of the methods used to communicate Health & Safety information.?

• How do you develop and improve the communication systems? 

• Give workplace examples such as; frequent meetings, improved databases, improved Toolbox Talks, new resources of valuable information and guidance etc.

• Provide 2 pieces of workplace evidence to support the written response

Unit 3_Element 4.2

Explain the principles and concepts of: 

a) Written and verbal communication 

b) Electronic information, retrieval, storage, and communication systems

a) What different ways do you use this for different audiences? 

Which is best for each type of group of people? 

b) Tell your assessor, how you use electronic information? Who has access and how do people in your organisation access this? 

• Consider advantages and disadvantages of each form of communication.

• You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings

Unit 3_Element 4.3

Analyse the external factors influencing communication systems for health and safety information, to include: 

a) Health and safety risk assessment, control procedures and practices, technical developments, and best practice 

b) Proposed and new health and safety legislation, codes of practice and standards 

c) Health and safety promotional activities relevant to the needs of an organisation 

d) Health and safety statutory reporting requirements for an organisation 

e) Health and safety statutory information requirements for the products, services, and waste of an organisation 

f) Health and safety standards and procedures of an organisation that are relevant to the contractors used by the organisation. 

• Tell your assessor, how external influences affect your communication system in relation to each bullet point. 

• Include, legislation, regulations, industry best practice, promotional programmes in relation to the bullet points. 

• You must provide 2 pieces of supporting evidence for each bullet point that has clearly been discussed under the headings